Now let us see how to Select, Shut, Alter and Delete the company. The Gateway of Tally screen will appear as shown below:


To Select a Company

1. Go to the Gateway of Tally > Alt + F3 > Company Info. > Select Company OR Press F1. Tally.ERP 9 displays the List of Companies screen. All the companies created are displayed in an alphabetical order. Select the company name from the list given.

2. In case two or more companies are loaded (like East Nation Traders and Indian Enterprises), click on the company which you need to work on so that the selected company will be highlighted and will appear on top of the list.



To Shut a Company

Go to the Gateway of Tally > Alt + F3 > Company Info. > Shut Company.

Select the Company which you need to shut from the List of Companies. You can also use Alt + F1to shut a Company from the Gateway of Tally screen.


To Alter Company Details

Go to the Gateway of Tally > Alt + F3 > Company Info. > Alter.

Select the company which you need to alter from the List of Companies and press Enter to view the Company Alteration screen. Alter the company details as required and accept the screen.

 


To Delete a Company

Go to the Gateway of Tally > Alt + F3 > Company Info. > Alter.

Select the company which you need to alter from the List of Companies and press Enter to view the Company Alteration screen. Then Alt + D to delete the company.

The first step towards understanding Tally.ERP 9 is to create a company in Tally.ERP 9. Create a company using the Company Creation screen.

Creation of a Company

Go to Gateway of Tally > Company Info. > Create Company.

The Company Creation screen displays as shown.



Each field in the Company Creation screen is explained below.

Directory: Tally.ERP 9 assumes that the company is to be created in the data path given in the Tally.INI file, which is displayed by default. This field is skipped by default. However, you can change this path, if you want to, by using the backspace key, so that Tally.ERP 9 saves the data to a different directory specified by you.

Name: This specifies the name of the company as it appears in Tally.ERP 9. If you have several companies to create with similar names, you will have to distinguish between them to provide a unique name for Tally.ERP 9.

Mailing Name: The company name given in the Name field automatically appears in this field. This can be changed according to your requirements. The correct name of the company for mailing purposes should be entered.

Address: The address of the company (The mailing name and address details are picked from here for any report such as balance sheet and statement of accounts).

Statutory Compliance for: Select India / Country from the list of countries.

State: Select the appropriate State from the list of States.

Pin Code: Enter the PIN code of the specified address.

Telephone No: Enter the telephone number of the company.

E- Mail:  E-mail address will be used to e-mail documents, reports and data from Tally.ERP 9.

Enable Auto back up: Select yes/No to enable the Auto backup function.

Mobile No: Enter the mobile number of the company.

Currency Symbol: This refers to the currency symbol Tally.ERP 9 will use for monetary values. By default, Tally.ERP 9 displays the local currency of the country.

Maintain: select the nature of the company i.e., Accounts only or Accounts with Inventory.

Financial Year from: Specify the Financial Year (FY) for the company. Tally.ERP 9 considers 12 months from the date you give here as the Financial Year. For example, if you give 1stApril 2009, your FY will be April to March - in this case, ending with 31stMarch 2010.

Books beginning From: The date given for ‘Financial Year From’ is automatically displayed. However, we can specify the actual date on which the books of accounts start. In case our accounts are opened mid-way during the financial year specified, we can enter the required date and start the books of accounts accordingly.

Tally Vault Password: Tally Vault is an enhanced security feature utilized to protect company data in an encrypted form by means of a Password. The Tally Vault password entered ensures that the data is maintained permanently in an encrypted form without retaining information of the password used. Data is not accessible without the Tally Vault password. Remember to keep this password private and known only to those who need to know. If the password is lost, your data cannot be recovered.

Use Security Control: Tally.ERP 9 has a range of security controls, which can define the authority of various users to access the information and to enter/alter/delete the vouchers.


Base Currency Information

Base currency symbol: Pre-set as a default currency.

Formal name: Complete name for the currency symbol.

Number of decimal places: By default, this is set to 2.

Is symbol suffixed to amounts:  By default, this is set to No. For example, In India, we place the Rs symbol in front of amounts.

Symbol for Decimal Portion: Enter the decimal portion for the currency mentioned. Enter Paise.

Show amounts in millions: Tally.ERP 9 caters to currencies where the different parts of large amounts are called by special names. By default, this is set to No.

Put a space between amounts and symbol: By default, this is set to Yes.

Decimal Places for Printing Amounts in words: You can specify the number of decimal places to print the amount in words. This number should be equal to or lesser than the number specified in Number of Decimal places field.

Accept Yes / Enter to complete the company creation.

The completed company creation screen is displayed as shown below: